BOARD OF EDUCATION
Judy C. Hicks, Chair
Minnie F. Spangler, Vice-Chair
Rick C. Perry
Dr. Ed Musgrove, Superintendent
Patricia Rosenthal, Assistant Superintendent
Diane Akers, Director of Pupil Personnel/Student Services
Paul Christy, Director of Operations
Donald Stump, Director of Special Education
Danny Fisher, Transportation Supervisor
Keith Raker, Director of Buildings & Grounds
CLARK MIDDLE SCHOOL
Pamela D. Whitesides, Principal
Greg Hollon, Assistant Principal
CONKWRIGHT MIDDLE SCHOOL
Becke Cleaver, Principal
Michael Menchen, Assistant Principal
The Clark County School System does not discriminate on the basis of race, color, national origin (Civil Rights Act of 1964), age, religion, marital status, sex (The Educational Amendment of 1972), or handicap (Section 504, Rehabilitation of the Handicap Act of 1973).
It is a pleasure to welcome you as a student to the middle school. This handbook has been prepared to make it easier for you to become a part of the school. Please, read it carefully and keep it in a place where you can refer back to it throughout the school year.
The Clark County school system is committed to a policy of educating children for living by helping them to develop an awareness and appreciation for the achievements, problems, and aspirations of all people in our culturally diverse society. The Clark County Board of Education does not discriminate on the basis of race, color, national origin, sex, or handicap.
The school system shall help children from all walks of life to gain the knowledge, skills, and determination that will enable them to reach their highest potential and to contribute to the welfare of all people.
The school system shall establish and maintain an atmosphere in which all persons can develop attitudes and skills for effective, cooperative living, including:
a. Respect for the individual regardless of economic status, handicap, race, creed, color, religion, sex, or age;
b. Respect for cultural differences;
c. Respect for economic, political, and social rights of others; and
d. Respect for the right of others to seek and maintain their own identities.
The school system shall continue to promote good human relations by removing all vestiges of prejudice and discrimination in employment, assignment, and promotion of personnel; in location and use of facilities; in curriculum development and instructional materials; and in the availability of programs to children.
PARENTS CAN HELP BY
1. Encourage your children and stress to them the importance of an education.
2. Encourage your children to attend school regularly and to arrive on time. School hours are 8:30 A.M - 3:40 P.M.
3. When your child is absent, write a note explaining the absence. Your child will need to make arrangements to make up the missed work if the absence is excused.
4. Keep in touch with the teachers regarding your child's progress.
5. Contact the school when you have concerns.
6. Have your child set aside a period of time each night for study. The following suggestions will be helpful:
a. Have a study area
b. Have a consistent study time
c. Keep supplies available (pencil, paper, dictionary, etc.)
d. Area should be quiet (no TV, radio, tape player, etc.)
7. Get involved with school groups, school council, PTSO, and other activities.
8. Instruct your child as to the importance of self discipline.
KENTUCKY'S SIX LEARNING GOALS OF EDUCATION
1. Develop students abilities to use basic communication and mathematics skills for purposes and situations they will encounter throughout their lives.
2. Develop students abilities to apply core concepts and principles from the arts, mathematics, the sciences, the humanities, social studies, and practical living studies to situations they will encounter throughout their lives.
3. Develop students abilities to become a self-sufficient individual.
4. Develop students abilities to become responsible members of a family, work group, or community including demonstrating effectiveness in community service.
5. Develop students abilities to think and solve problems in school situations and in a variety of situations they will encounter in life.
6. Develop students abilities to connect and integrate experiences and new knowledge from all subject matter fields with what they have previously learned and build on past learning experiences to acquire new information through various media sources.
The Clark County Public Education System, in service to and in partnership with the families and the community of Clark County, will provide to all students a quality education, which enables each student to reach his/her full potential and to be successful in our community and in a global, ever-changing society.
INSTRUCTIONAL GOALS AND OBJECTIVES
The focus of the Clark County Schools is on the learner, the student. His/her educational development toward the schools' goals is the central concern of the Board of Education's policies.
The teacher is a key figure in carrying out the school's responsibility in the educational process. However, the teacher alone cannot effectively achieve all the objectives of education. The purpose of the various administrative departments is to provide conditions in the schools which permit teachers to work with maximum effectiveness and to provide them with a variety of tools and specialized assistance in developing and carrying out a program which will meet the needs of the student in the world in which we live. The Board of Education will seek to provide the facilities, personnel, equipment, and materials necessary for the education of all students for whom it is responsible.
The following opportunities shall be provided to each student to the maximum of their capacity:
1. To learn to think critically and act effectively through the mastery of the basic skills and knowledge.
2. To gain knowledge of and to develop and cherish a commitment to their national and spiritual heritage and culture, as well as that of other people.
3. To develop intellectually, emotionally, morally, and socially, so that problems of everyday living can be successfully solved.
4. To develop a purpose for living with standards and values which embody honesty, life-long learning, integrity, self-reliance, self-determination, respect for authority, pride and ambition.
5. To strive for optimum physical and mental health and realize that good health
improves his ability to meet the responsibilities of life.
6. To develop intellectual curiosity and creativity.
7. To acquire the basic preparation culminating in salable skills for various vocations, professions, or careers in society.
FAMILY RIGHTS AND PRIVACY REQUIREMENTS
The Family Rights and Privacy Act of 1974 prohibits access to student records by anyone other than authorized school personnel and the parents/guardian of the student. Upon reaching the age of eighteen (18) the student has sole access to the records except for authorized school personnel. Written permission must be obtained from the parents/guardian or the student if aged eighteen (18) has been reached before the student's records may be released to anyone. All parents/guardian have the right of access to their child's records unless the school has been provided with evidence of a court order prohibiting such access.
A student's records may be released without written consent of the parent/guardian of the student if the disclosure is:
1. to other school officials within the system
2. to officials of another school system in which the student seeks to enroll
3. to comply with a judicial order or lawfully issued subpoena
4. to State and local officials or authorities to whom information is specifically
required to be reported or disclosed pursuant to State Statute adopted prior to
November 19, 1974
5. to State educational authorities.
Teachers have the right:
1. to expect the support of their fellow teachers and administrators;
2. to work in a positive school climate with a minimum of disruptions;
3. to expect all student assignments to be completed as requested;
4. to remove and temporarily transfer responsibility for any student whose
behavior significantly disrupts the positive school climate;
5. to be safe from physical harm;
6. to be free from verbal abuse;
7. to provide input to committees designed with the responsibility of drafting
policies that relate to their relationships with students and school personnel;
8. to take action necessary in emergencies pertaining to the protection of persons
Parents/Guardians have the right:
1. to send their student to a school with a positive educational climate;
2. to expect all disruptive behavior to be dealt with fairly, firmly, and quickly;
3. to enroll their student in regularly scheduled classes with minimal
4. to expect their school to maintain high academic and accreditation standards; 5. to examine their student's personal school record;
6. to address grievances to proper school authorities concerning their student and
to receive a prompt reply pertaining to the specific grievances.
Principals have the right:
1. to the support of students, parents, and teachers in carrying out the educational
programs and policies established by the school system;
2. to provide input for the establishment of procedures and regulations that relate
to the school;
3. to safety from physical harm and verbal abuse;
4. to take necessary action in emergencies to protect their own person or
property, or the persons or property of those in their care;
5. to suspend any student whose conduct disrupts the educational process;
6. to administer the school environment to provide the proper learning
STUDENT RIGHTS AND RESPONSIBILITIES
Students have the right:
1. to attend school and benefit from all educational opportunities provided;
2. to be informed of all school rules and regulations and consequences of
breaking the rules and regulations;
3. to due process in all disciplinary actions;
4. to receive an appropriate education and the opportunity for success in
achieving this education;
5. to know in advance how their grades in class will be determined;
6. to use school facilities, properties and materials;
7. to express their point of view;
8. to receive personal, academic, and vocational counseling;
9. to be shown personal respect by other students and school personnel;
10. to decide whether or not they wish to participate in symbolic or religious
11. to participate in extra curricular activities for which they are eligible;
12. to dress and groom in such a way as to express their personal preferences
within the guidelines of the school dress code;
13. to enjoy reasonable degrees of personal privacy. In the events of a search of
their person or property, a student will be informed and present at such a
search. Exceptions will be made in case of an emergency.
Students have the responsibility:
1. to attend school and all classes on a regular basis as specified by the absentee
2. to know and observe all school rules and accept the consequences of acceptable and unacceptable behavior;
3. to cooperate with school personnel in cases of involving disciplinary action
and accept final decisions and punishments;
5. to participate in educational opportunities and complete classroom assignments and homework to the best of their abilities;
6. to understand the teacher's grading system and keep up with their own progress in each class;
6. to respect and protect school facilities, properties and materials;
7. to consider and respect the point of view of others;
8. to seek personal, academic, and vocational counseling;
9. to show respect to all other students and school personnel;
10. to respect the rights of others to participate in symbolic or religious activities;
11. to abide by the rules and guidelines of extra curricular activities;
12. to know and observe school rules of dress and appearance;
13. to keep their person and property free of dangerous or illegal objects and
14. to abstain from unwanted sexual comments, suggestions, or physical contact
that is objectionable, offensive and causes discomfort.
GRIEVANCES AND COMPLAINTS
Students and/or parents with complaints or grievances should seek remedy for these with the school official nearest the source of the problem. Resolution of complaints or grievances should be handled through the following sequence of channels:
1. Student/Parent 5. Superintendent
2. Teacher 6. School Board
4. School Council, where applicable
The grievance coordinator is: Donald Stump
1600 West Lexington Avenue
Winchester, Kentucky 40391
Telephone (606) 744-4545.
All Clark County schools are fully accredited by the Kentucky Department of Education and by the Southern Association of Colleges and Schools.
All students must attend the school in the district in which their legal residence is located unless enrolled in Clark Middles S.O.A.R. program or Conkwrights Magnet program. Legal residence is defined as the domicile of the parents or legal guardians.
A thorough check will be made to determine if all students are residents of Clark County.
LENGTH OF SCHOOL YEAR
The school term for students is 175 days.
LENGTH OF SCHOOL DAY
The minimum school day for students is seven hours (to include lunch). The middle school student day is from 8:30 A.M. until 3:40 P.M.
THE INSTRUCTIONAL DAY
The instructional day consists of the following content areas:
Language Arts English / Reading
Science Social Studies
Students may also receive instruction in the following related arts areas:
Art Computer Lab Orchestra
Life Skills Physical Education
Technology 2000 Health
Music/Keyboarding Business Education (Clark Middle)
These courses are taught at various grade levels.
If the weather is unusually severe and school must be canceled for the day, notice will be broadcast on radio stations WMJR(1380) in Winchester, K93 (92.9), WLAP (630)
and WKQQ (101.5) in Lexington, between 5:30 and 7:00 a.m. It will also be announced on T.V. Stations Channel 18, 27, 36 and 56. In the event school is delayed one or two hours, all schedules including arrival of staff, opening of buildings, bus schedules and start of school will be postponed according to the announced time. However, school will be dismissed at the regularly scheduled time at the end of the day.
EMERGENCY SNOW PLAN
During periods of extended school closings caused by snow and ice, the following plan may be used when main roads are open but side roads or dead end roads are not negotiable. Buses will run the main roads in the county excluding those listed below. Families living on the roads that will not be run should bring their children out to the main roads where they can catch the bus or they may take them directly to school. The return route in the afternoon will be the same as in the morning. Parents must meet their children at the main road where they caught the bus in the morning. Buses will run approximately the same time as they do on the regular schedule.
Parents and students should listen to the local radio stations each morning between 5:30 and 7:00 a.m. for specific information. If school is not canceled or if the use of the "Emergency Snow Plan" is not announced, it should be assumed that schools will be in session and that buses will run their regular routes and schedules.
Plan A One (1) hour delay for entire school system.
Plan B The following roads will not be run and the "Emergency Snow Plan" is announced:
Amster Grove Road
Athens-Boonesboro from Grimes Mill to Fayette Co. line
Bybee Road last house on right going over hill
Crowe Ridge Road
Dry Fork Road from Muddy Creek to Red River
Dry Fork Creek Road from White-Conkwright
Elkin Station Road
Ford-Hampton from Telephone Building to Ford
Four Mile Road
Goose Creek Road
Grimes Mill from Athens-Boonesboro to Fayette Co. line including
Booneridge Lane, Sidwell Lane and Munchs Corner
Jackson Ferry from Red River to Kentucky River
Lillys Ferry Road
Logan Lick Road
Mina Station Road
Nest Egg Road
Oil Springs Road
Old Log Lick Road
Old Ruckerville Road from Logan Lick to 89
Pilot View-Ruckerville Road from 89 to foot of hill
Pine Ridge Road
Red River Road
Right Angle Road
Rolling Hills Road
Royal Oaks Estates
Sie Shearer Road
Wills Rupard Road
Curriculum Adoption Period
Language Arts (Clark Middle)
McDougal Littell/Houghton Mifflin 2003-2009
The Writer's Craft - Grades 6, 7, and 8
Language Arts (Conkwright)
Holt, Rinehart Winston 2003-2009 Elements of Writing - Grades 6, 7, and 8
Math (Clark Middle)
Connected Mathematics 2003-2009
Connected Mathematics 2003-2009
Reading/Literature (Clark Middle)
Discovering Literature 6 2000-2006
Exploring Literature 7 2000-2006 Responding to Literature 8 2000-2006
The Readers Choice 6, 7, 8 2000-2006
Scott Foresman Reading 6 2000-2006
The Readers Choice 6, 7, 8 2000-2006
Write Source 2000 6, 7, 8 2000-2006
Elements of Writing 6, 7, 8 2000-2006
EMC Masterpiece Series 6, 7, 8 (Magnet) 2000-2006
Prentice Hall Science, Grades 6-8 2002-2008
TheWorld and Its People: 6 2001-2007
Human Heritage: 7 2001-2007
American History : 8 2001-2007
Teen Health: 6-8 1999-2005
A World of Images 1999-2005
Introducing Art 2005-2010
Exploring Art 2005-2010
Scott Forsman Art 6 2005-2010
Spotlight on Music 6-8 2005-2010
Young Living 2004-2011
Skills for Life 2004-2011
Experience Technology 2004-2011
Textbooks for students may be issued on the basis of one book per student for each basic subject or may be used as a reference material in the classroom. Assignment records are kept on all state owned books. Teachers check each book thoroughly before issuing them to students and again when books are returned.
The students will be charged as follows for textbooks lost or damaged beyond use:
100% for one and two year old books
75% for three and four year old books
25% for five and six year old books
Daily homework assignments in a subject should not average more than 30 minutes each day. However, there may be exceptions on occasion. All written homework will be graded and returned to the students in a reasonable length of time.
Homework will not be assigned during major holidays. Tests will not be scheduled immediately following major holidays.
HONOR ROLL AND PRINCIPAL'S LIST
Criteria for Principal's List: Students must have an "A" in all subjects, both related arts and academics.
Criteria for Honor Roll: Students must have a "B" or better in all subjects, both related arts and academics.
The staff believes that generally students should progress with their group, especially if the student has worked up to his/her ability and has received passing marks during the school year.
Student progression through the educational system is determined on the following basis:
a. Teacher evaluation of the student in both academic and related arts. b. Student progress on the skills continuum as outlined in the adopted textbooks.
Report cards are sent to parents of students in grades 6th, 7th and 8th grade every nine weeks. Teachers prepare information sheets describing grade scale percentages and hand out to students at the beginning of the year. In addition to the report card, parent-teacher conferences are scheduled. Parents are urged to call the school for a conference when they have a concern about their child's performance.
Mid-term grades will be sent home every 4 ½ weeks.
Sixth, seventh and eighth grade students will participate in the CATS continuous assessment program required by the Kentucky Education Reform Act. Sixth grade will take a norm-referenced test that will cover reading and mathematics. Seventh grade students will take tests in reading, math, science, and writing with the writing portfolio as part of their assessment. Eighth grade will take tests in mathematics, reading, social studies, arts and humanities, practical living/vocational skills, and on demand writing. Test results are made available to parents by sending results home and conducting programs to interpret test results to parents.
Records are maintained for each student in the school. The records conform with federal and state regulations, the Family Education Rights and Privacy Act, and school board policy. The following information outlines the basic nature of these records:
a. identifying information
b. school enrollment information
c. physical health information
d. attendance information
e. subject performance information
f. assessment information
A student's records may also include other information relevant to recognized educational objectives. Examples of such data include reading test scores and transcripts from other schools.
NOTIFICATION TO PARENTS
This is to notify the parents of students in Title I schools that they may request information regarding the professional qualifications of their childs teacher(s). This information may include but is not limited to teacher certification, college area, and degree. Any person(s) requesting this information should contact Rose Spencer, Human Resource Director, Clark County Board of Education, 1600 West Lexington Avenue, Winchester, Kentucky 40391, or by logging onto www.kyepsb.net.
Title I Conkwright Middle School and Clark Middle School qualify as a School wide Project. This federal program provides funds and services for Conkwright and Clark Middle students.
Migrant - This program provides services through a Migrant Student Advocate to students whose families move into the county for agricultural purposes. The Advocate addresses family needs that have an impact on education.
Idea Basic, Education of the Handicapped Act - This program provides compensatory services to districts having handicapped children who have been placed and/or recommended for special education classes.
The Clark County Schools maintain several different types of classes for handicapped children:
· Speech Classes for those students who have disorders in language and/or speech.
· Learning Disability Classes for students who have severe discrepancy between their ability and their performance in the classroom.
· Emotional Behavioral Disability classes for those students with severe behavior and emotional problems.
· Mild Mental Disability and Functional Mental Disability Classes for students who differ from the average or normal child in mental ability to such a degree that they need special education services.
· Multiple Disability Classes for students who differ in more than one respect from average or normal children in physical, mental, learning, emotional or social characteristics and abilities to such a degree that they need special education services.
For more information about special education programs call the Director of Special Services, Donald Stump at 744-2762 (Learning Resource Center) or your child's school.
Learning Resources Center - The Learning Resources Center, located at Clark Extended Education Center, offers the services of the Special Education Director, a psychologist and a psychometrist.
Center programs place emphasis on prevention, diagnosis, and treatment. Planned programs are:
1. Psychological testing
a. Diagnostic purposes - by referral
b. Special education identification - by referral
2. Hearing - by referral
INSTRUCTIONAL MEDIA CENTER
Each middle school has an instructional media center, with a media center specialist in charge, to provide students and teachers materials and equipment to support, complement, and expand classroom experiences. Instructional media includes all educational material in the center. Besides books and printed material it may contain audio-visual materials such as maps, charts, games, globes, pictures, exhibits, film loops, filmstrips, slides, records, cassettes, tapes, transparencies, programmed instructional materials, micro computer software, video tapes, VCR, television sets, and television cameras.
Students may visit the center before school and immediately after school. During the day teachers will schedule their classes into the media center as needed.
Students are encouraged to check out library books. The responsibility of taking proper care of the library books is placed with the students. If a book is damaged or lost, the student will be expected to pay for the cost of replacing the book.
COUNSELING AND GUIDANCE
Counseling is the primary guidance service and is available to all students in the school. Its purpose is to assist the student to understand himself by focusing attention on his interests, abilities, and needs in relation to his home, school, and environment. Counseling assists the students in developing decision making competence, examining alternatives, and in formulating future plans.
The school counselor is the person who has special professional training for assessing the specific needs of each student and for planning an appropriate guidance program in the educational and personal social domains. The counselor believes that most students, given the experience of an accepting, non-evaluating, non-judgmental professional relationship, will make intelligent decisions.
Parents are also encouraged to schedule conferences with the counselor during the school day or after school as needs arise.
Certified school counselors in Kentucky are protected by law (KRS 421.216) against being forced to reveal information given them in confidence.
Clark Middle School offers its students a challenging academic program known as SOAR, which is an acronym for "Success Obtained at an Accelerated Rate." This program not only provides the students with supplementary and thought- provoking instructional materials, but also promotes independent projects which are research-based.
The students are grouped homogeneously for their five academic classes and then are grouped heterogeneously for the enrichment and related arts classes. Students will be moved in and out of the SOAR program during the school year depending on the students work ethic and dedication. The teachers, students, and parents must agree to the SOAR placement or any change of placement. Students will be identified for this program by criteria defined by the school and by state guidelines.
Clark Middle School offers a before school program which places an emphasis on the Creative and Performing Arts. Students have the opportunity to take classes in Art, Dance, Drama, Piano, American Sign Language, guitar, or Akido.
Conkwright Middle School operates a Magnet school- within-a-school program geared toward accelerated learners. The Magnet School offers a full comprehensive accelerated curriculum. Students also complete studies in French. Students are accepted into the school based on seven criteria including three standardized tests, teacher evaluations, previous report cards, a writing sample, and CATS scores (if available). Students are tested in the spring of their fifth grade year for enrollment beginning with the sixth grade. Once students are accepted and show success, they continue with the Magnet School throughout their middle school experience. Students will be identified for this program by criteria defined by the school and by state guidelines.
All students must eat lunch. Hot lunches are served daily in all Clark County schools or students may bring a lunch from home. Breakfast is served at both schools. Take out deliveries from fast food establishments are prohibited, as are carbonated beverages during the lunch period. Free or reduced meals are available for eligible students. Students applying for free or reduced lunch should complete the application and return it during the first week of school.
The sale or serving of any food or beverage item to students in competition with the School Breakfast Program or the National School Lunch Program shall be prohibited on the school campus during the school day until one-half (1/2) hour after the close of the last lunch serving period. There shall be no delivery of commercially prepared foods to students at school before or during the designated lunch serving period. In addition, students shall not bring bottled or canned carbonated beverages to school to be consumed during the lunch period.
Although supervision will be provided through lunch periods, self management is expected to be practiced by students. Courtesy and consideration, rather than rules, should prohibit line breaking, loud talking or other forms of rudeness. Students are expected to clean up immediately if they spill food or milk. Food is not to be taken outside of the cafeteria.
Student lunch $ 1.75
Adult lunch 2.85
Visitor lunch 3.75
Extra milk .35
Student breakfast 1.25
Adult breakfast 1.65
Visitor breakfast 2.25
A student may charge his/her lunch with a limit of five charges. All charges should be paid each nine weeks prior to receiving the report card.
There is a direct relationship between poor attendance and lack of achievement. Students with good attendance generally achieve better grades, enjoy school more and have fewer discipline problems. State law requires all students between the ages of 6 and 18 to be enrolled in school.
All students should follow the rule of three B's. Be in school. Be responsible and Be on time.
ABSENCES AND EXCUSES
Upon a written request from a parent or guardian, the following areas will be considered for a maximum of six excused absences:
Parents/guardians must write an explanation to the principal each time that a student is absent. This information must be presented within a week after the student returns to school. After six days of parent notes verifying illness or reason, future absences will be unexcused unless a note is obtained from a doctor verifying treatment.
School should be the first concern of the student and the student should make every effort to be in each assigned class every day. Doctor or dental appointments, vacations, work, etc. should not be scheduled during school hours. Parents are requested not to pick up their child prior to the end of the school day as a matter of convenience. Students picked up prior to the end of the school day will be counted as a half-day absence or tardy.
TRUANCY AND HABITUAL TRUANCY PROCEDURES
Each middle school has policies and procedures regarding truancy. Parents/guardians will be contacted, either personally (phone call, conference, home visit) or by mail regarding the number days absent. Excessive unexcused absences and /or tardies, may cause school officials to seek legal recourse for resolution of the problem.
RESPONSIBILITIES OF PARENTS
159.150 Definition of Truancy
Any child, who has been absent from school without valid excuse for three (3) pr more days, or tardy on three (3) or more days, is a truant. Any child who has been reported as a truant two (2) or more times is a habitual truant.
OAG 76-566 A student who is absent for sixty (60) minutes or less of the regularly scheduled school day is tardy.
A determination of what is a valid excuse for an absence from school rests in the policy making authority of the local board of education.
159.180 Parents responsible for children's violations
Every parent, guardian or custodian of a child residing in any school district in this state is legally responsible for any violation of KRS 159.010 to 159.170 by the child. A written notice of the violation shall be served on the person, and one (1) day shall be given for the termination of the violation. If the statute is again violated during the school term by the child, no further notice shall be necessary and the parent or guardian shall be punishable as provided in KRS 159.990. A notice by certified mail, return receipt requested or by personal service by the director of pupil personnel or his designee shall be a legal notice.
A student who is absent for sixty (60) minutes or less of the regularly scheduled day is tardy. A student who is not in his/her Startime/Peacetime, classroom or other assigned area on time will be marked tardy. Students who arrive at school during or after Startime/Peacetime must report to the attendance clerk and receive an admit slip. Excessive tardies will not be tolerated. Unexcused tardies accumulate and count toward truancy.
If a student must leave school early, the student must bring a note from the parents to the Startime/Peacetime teacher. The parent/guardian must come to the reception desk. After the student is signed out on the appropriate form, he/she may be dismissed. If a student becomes ill at school, only administrators or the school nurse may grant permission to call home for pick up. Students are not to use the phone to call parents to pick them up. Early dismissals are counted as half-day absences or tardies (excused or unexcused).
School work missed due to early dismissal is the student's responsibility (see policy on make-up work). Parents are requested not to pick up their child prior to the end of the school day.
STUDENTS OUT OF CLASS
Students are to be in assigned areas at all times unless they have special permission by a teacher. There is to be no loitering or playing in the hallways or restrooms.
Students are not to randomly drop into the office or health room. Students needing to go to the office should be given written permission by their teacher. When the office needs to see a student, he or she will be notified.
Students should always be where they are supposed to be, when they are supposed to be, and doing what they are supposed to be doing.
Students with an excused absence must, within three days upon returning to school, make up work that has been missed or make arrangements with his/her teachers for completion dates. Failure to do so will result in the student receiving a zero for all work missed.
The following are clarifications on make-up work:
a. Make-up work will not be allowed for unexcused absences.
b. Clark Middle parents desiring to pick up assignments while the student is absent should call the school by 9:30 a.m. to allow teachers time to get work together. The request should not come at the end of the school day. Requested work may be picked up between 3:00 and 4:30 and must be completed.
Conkwright Middle parents may request assignments for students on their second day of absence. Requests must be made by 9:30 a.m. to allow teachers time to get the make-up work together. Requested work may be picked up between 3:00 and 4:30 and must be completed.
c. A test or a project will not take the place of make- up work.
d. If a student is absent only on the day of a test or when major assignments are due but has had the same opportunity to prepare as the other students, that student must be prepared to complete the work on the day he/she returns. If a conflict arises, this work may be completed at the discretion of the teacher.
e. Students on school sponsored trips, vacations, or family emergency situations should make prior arrangements with each teacher regarding work that will be missed.
PUPIL PERSONNEL SERVICES
If a student is experiencing significant adjustment problems, such as poor school attendance or misbehavior problems, the principal or assistant principal deals with the problem. The principal/assistant principal contacts the student, parent/guardians, and the appropriate public agencies to solve the problem.
The principal/assistant principal's responsibilities include liaison with juvenile courts and the Department of Human Resources in the investigation of truancy, suspension, or expulsion.
Efforts of the principal/assistant principal are designed to insure that students attend school regularly and behave while there.
GENERAL DISCIPLINE PROCEDURES
If a student does not live up to his/her responsibility, after discipline by the teacher, the student will be referred to the principal/assistant principal for appropriate disciplinary action. The principal/assistant principal will investigate the case thoroughly and discipline the student according to prescribed guidelines. If a student becomes a habitual discipline problem, the student may be recommended for expulsion.
The following procedures will be used in dealing with students who break school rules:
1. The student will be disciplined by the teacher for most violations.
2. The student will be referred to the principal/assistant principal.
3. The case will be investigated by the principal/assistant principal.
4. The student will have the right of due process.
5. The principal/assistant principal will determine the action to be taken.
6. If disciplinary action is taken, the student may be:
a. assigned detention - for up to one and one-half hours after school has been dismissed.
b. assigned Saturday School - 8:30 a.m. to 11:30 a.m.
c. assigned to the PASS Program (as available)
d. suspended - for a period of one to ten days. The student is not allowed to attend school or school sponsored events.
e. required to make restitution - for damages to school or an individual's property.
f. recommended for counseling.
g. recommended for expulsion - the Board of Education will prohibit the student from attending school for the remainder of the school year.
h. placed on probation.
i. administered any other appropriate action.
Any student breaking school rules will be disciplined by the principal in the prescribed manner.
The following acts are federal and/or state offenses. School authorities will contact the proper authorities concerning these offenses and recommend the appropriate action based on board policy:
1. Possession, distribution, or use of alcohol or drugs.
2. Threatening or assault of any school personnel.
3. Threatening or assault of any person with a weapon.
4. Unlawful interference with school personnel by force or violence.
5. Arson, burglary, or robbery on or against school property.
6. Possession of explosives, bomb threat, or false fire alarms on or
against school property.
7. Possession of weapons or facsimile.
The following are examples that call for disciplinary action: excessive tardies; smoking; skipping school; skipping class; leaving school without permission; fighting; vandalism; defiance of authority; using profane, obscene, offensive or abusive language; lying to school personnel; cheating; being in an unauthorized area of building; careless or malicious action causing injury or damage; disruption of the educational process; violation of any school bus rule; violation of school dress code; chewing gum; refusal to accept disciplinary action; unacceptable conduct between boys and girls; sexual harassment; improper behavior and actions in the lunchroom; forgery; petty theft; the possession of any instruments, such as knives, clubs, guns, chains and the like that can be used to inflict bodily injury to another person. (See KRS 158.150, 4363-9)
POSITIVE ALTERNATIVE TO SCHOOL SUSPENSION (PASS)
Positive Alternative to School Suspension (PASS) is a classroom operation within the hours of the Clark-Bourbon Day Treatment Program and is located in the Clark Extended Educational Center. PASS is used to serve as an alternative for Out of School Suspension. Students from George Rogers Clark High School, Clark Middle School, Conkwright Middle School, and the Clark-Bourbon Day Treatment Program who are assigned to PASS in lieu of Out of School Suspension will be required to complete all assigned work and maintain appropriate behavior while attending PASS. PASS is monitored by a certified teacher and an instructional assistant and is designed to accompany 20 students. Appropriate referrals to PASS should be students who would have otherwise been suspended and sent home for the duration of the suspension. Admittance into PASS is subject to available space and the discretion of the referring principal and the Clark-Bourbon Day Treatment. A student will not be permitted to participate in or attend any extracurricular events on the day or days they are assigned to PASS.
DISCIPLINE PROCEDURES FOR SPECIAL EDUCATION
Students who create a dangerous or disruptive situation may be suspended from school. The due process procedures that should be followed for short-term suspension (generally no longer than 10 days) are the same for all students and are outlined in KRS 158.150 (Appendix C, page 41).
The behavior of exceptional (special education) students and students who have been referred for evaluation for possible special education placement and/or related services should be considered during the initial Admissions and Release Committee (ARC) meetings. Behavioral interventions, treatment and consequences should become a part of the Individual Education Plan for that student. Should these interventions prove unsuccessful, as evidenced by misconduct of the student, the issue should be brought to the appropriate ARC to make changes in the student's program, which might result in more appropriate behaviors.
1. If suspension is essential to protect persons or property or to avoid disruption of the ongoing educational process, then;
a. the student must first be granted an informal hearing and then may be suspended;
b. as soon as practicable, the Admissions and Release Committee (ARC) must be convened to determine whether the discipline problem is related to the student's handicapping condition;
c. if the discipline problem is determined to be related to the handicapping condition
(1) the suspension is immediately lifted, and
(2) the ARC must consider the appropriateness of the placement and/or the Individual Education Plan (IEP); and
d. If the problem is determined to be unrelated to the handicapping condition, then the student will be disciplined according to the Discipline Code.
2. If a discipline problem does not require immediate suspension, the student remains in his/her current school placement and the principal must convene a School Based Admissions and Release Committee (SBARC). The SBARC determines whether the discipline problem is related to the handicapping condition. If the behavior is related to the handicapping condition, the SBARC considers the appropriateness of the placement and/or the IEP. If it is unrelated to the handicapping condition, then the student will be disciplined according to the Discipline Code.
3. In cases where exceptional students are expelled from school because of behavior unrelated to the handicapping condition, an appropriate educational program must still be provided the student.
In deciding Kaelin v. Grubbs, (June 9, 1982), the Sixth Circuit Court of Appeals has outlined general standards governing the suspension and expulsion of handicapped children in Kentucky, Ohio and Michigan. These standards should be followed when local districts develop disciplinary measures for handicapped children:
1. A handicapped child may be suspended temporarily without the special education change of placement procedures. (KRS 158.150 and OAG 78-637 outlines due process requirements which must be followed in suspension of all children.)
2. A handicapped child may be expelled as long as appropriate Admission and Release Committee procedures are followed with a committee determination that the child's disruptive behavior was not a result of the handicapping condition.
3. A handicapped child may not be expelled if the committee determines that the child's disruptive behavior was a result of the handicapping condition.
4. Even if the child is expelled through the appropriate procedures, there must not be a complete cessation of educational services. Therefore, if a handicapped child is expelled, alternative services such as homebound instruction must be provided.
Each middle school has adopted its own dress code. A copy of the respective dress code will be distributed to each student. Non-compliance will result in disciplinary actions.
To promote the safety of students and staff, middle and high school students shall be permitted to bring book bags, back packs, and other containers of similar size onto school property or to any location of a school-sponsored activity, including buses, only when they are constructed of see through materials, such as mesh or clear plastic. The only standing exception to this requirement shall be student musical instrument cases, and approved team duffel bags.
Should special circumstances arise when students need to transport items (science projects, etc.) in a large, non-transparent container, they shall first obtain permission from the Principal/designee.
Students who violate this restriction shall be subject to appropriate disciplinary action, including suspension or expulsion.
This policy adopted July 20, 1998, Board Order #150.
Students shall not bring to school personal items such as tape/CD players, laser pointers, radios, skate boards, sports cards, pogs, yo-yos, game boys, mp3 players, pdas, yugi-oh cards, etc. The school assumes no responsibility for loss or damage to any personal item, nor will the school assume responsibility for confiscated items.
Students shall not be permitted to use personal telecommunications devices on school property during the school day or while attending school-sponsored trips associated with the regular school day schedule, unless approved by certified staff and under the direction of administrative staff. Devices shall be kept in the off position, and in the students locker, unless special permission to carry the device is given by a school administrator.
Personal telecommunication device means a device that emits an audible signal, vibrates, displays a message, photo, or otherwise summons or delivers a communication to the possessor, including, but not limited to, a paging device and a cellular telephone.
Students who violate this policy may be subject to disciplinary action and/or having the device confiscated which shall only be returned to the students parent/guardian.
PARENTS RESPONSIBLE FOR CHILDRENS VIOLATIONS
KRS 159.180 (4434-17) Every parent, guardian, or custodian of a child residing in any school district in this state is legally responsible for any violation of KRS 159.010To KRS 159.170 or KRS 339.040 by the child.
Transportation is provided free for students residing one mile or more from school. Transportation is also provided for students participating in field trips or extracurricular activities to another location.
Transportation by school bus is a privilege provided by the Clark County Board of Education. In order to insure the safety of students being transported, the following rider rules have been adopted:
At the Bus Stop
· Arrive at the assigned bus stop five to ten minutes before the bus time. The driver is not permitted to wait for students.
· Keep all articles off the roadway and remain well clear of traffic.
· Do not damage private property.
· Do not disturb residents by making excessive noise.
· Fighting or damage to property may be subject to action by local police as well as from school officials.
· Wait until the bus stops and then walk to the bus.
· Students living on the opposite side of the street from the bus stop should wait on the opposite side of the street until the bus arrives and the driver signals them to cross.
· Students may only use the bus stop closest to their home, unless written permission is obtained from the principal and provided to the bus driver at the time of boarding.
On the Bus
· The bus driver may assign seats as necessary.
· Bus riders will share seats as directed by the bus driver.
· Neither the driver/monitor nor student is permitted to use tobacco products while on the school bus.
· Weapons (real or ceremonial), explosives or any other dangerous articles are absolutely prohibited from school buses.
· No animal, live or stuffed, or other items that might frighten other riders are permitted on a school bus.
· No items of any kind are to be placed in the aisle of the bus, or any other place where it might interfere with bus evacuation in case of emergency.
· Profanity and obscene gestures are prohibited on the bus.
· Excessive noise as determined by the driver is prohibited.
· Riders are not to extend any part of their body outside the bus.
· Riders are not to use the rear emergency exit except upon directions from the driver, or competent authority.
· Riders will refrain from language, or any action that might tend to embarrass or intimidate other students.
· Riders are not to mark on seats or deface any part of the bus, inside or out.
· Balloons, skateboards, loose basketballs or any such items are not to be transported on a school bus.
Evacuation drills will be conducted four times each school year. The drill is designed to keep students familiar with proper procedures to follow in case of an emergency.
Removal from Bus
Whenever the bus driver determines the existence of an unsafe condition, the bus must be stopped until the unsafe condition no longer exists. Assistance may be obtained by contacting the Transportation Division when the unsafe condition is beyond the capability of the driver to correct. If needed, the student(s) will be removed and transported by separate bus to the Transportation Division or school. Information may be obtained by calling 744-5620 and the parent of guardian may pick up the student anytime.
Any condition, which could result in an injury to a student, is considered unsafe. Some examples are:
· Throwing items inside or outside the bus.
· Failure to remain properly seated; back to the back, bottom on the seat.
· Improperly exiting the bus.
· Extending body parts out of the bus.
· Damaging any part of the bus inside or outside.
· Acts designed to intimidate or otherwise embarrass other students.
· Failure to carry out instructions of the driver.
All Clark County buses are equipped with video camera boxes. Videotapes are in color and contain audio. Tapes may be used to document action on the bus.
· Leave the bus only at your authorized stop unless school principal has granted permission in writing to the bus driver.
· Never cross the street behind the bus.
· Wait until the driver signals you to cross the street.
· Cross the street at least 10-15 feet in front of the bus.
· When getting on and off the bus, students should never stop to pick up dropped items, unless they have first notified and gotten the approval from the driver to pick up the item.
Stopped School Buses
School buses stopped for the purpose of loading or unloading students will have the stop arm activated. Any time the stop arm is activated and the red overhead lights are flashing, all traffic must stop. When the stop arm is activated the bus cannot be passed, even on school property. The exception to any of the above is when the bus is on a road with four or more lanes traffic going in the opposite direction does not have to stop.
School bus drivers are encouraged to file complaints with the local police
department when violation occurs.
Emergency information is kept on each student in the principal's office. It is imperative that this information be accurate. The emergency information sheet must contain the signature of the parents/guardians. If information changes throughout the year it is the parent/guardians responsibility to notify the school. Students will be dismissed only to persons listed on the student's emergency list.
All serious injuries are to be reported to the Superintendent as soon as it is feasible after proper emergency measures are taken. When possible, the parents/guardians of the student should be called to make the decision on how the matter is to be handled.
In cases of serious injury when parents/guardians cannot be reached or the injury is so serious that there is no time to consult with parents, the principal or teacher should call an ambulance and have the student taken directly to the emergency room at the Clark Regional Hospital.
STUDENT ACCIDENT INSURANCE
The Clark County Board of Education is providing a blanket coverage insurance policy for all students, but your own family health insurance plan will be your child's primary coverage.
All students participating in school athletic programs and all cheerleaders MUST have medical and hospital insurance. This requirement can be met through the family
policy (primary) which the students' parents have or through the school policy supplied by the Clark County Board of Education (as stated above). Students are requested to
furnish school officials with the name of their parent's insurance company and policy number on which the student is covered. This information will be carried by the coaches or cheerleader sponsors while away from home to insure that any injured or ill student can get medical or hospital treatment.
MEDICATION POLICY SUMMARY
Whenever possible, medications should be administered to a student at home. However, the Clark County Board of Education will assist in maintaining medication schedules for any student who requires such medication to attend school.
PRESCRIPTION MEDICATION must be provided in pharmacy labeled bottles which includes the students name, date, medication dosage, strength and directions for use. *Ask your pharmacist for two labeled bottles, one for home, one for school.
Prescription medication will be administered only as prescribed on the pharmacy label. Changes in the students dosage and/or time of administration must be documented by written order of the physician or with a new prescription bottle from the pharmacy indicating the change accompanied by a new Medication Consent Form (MP-1) completed by the parent. Labels that have been altered or changed in any way will not be accepted. When the students prescription bottle is empty, it will be sent home for refill. A Medication Administration (Refill) Form (MP-2) is to be completed and returned with the medication.
Medications, such as Tylenol, are not kept in stock at Clark County Schools. Any medication, prescriptions, or non-prescription, must be supplied by the parent and given to the proper school personnel (nurse where available).
Parents should be sure their child is free of communicable disease and is in good health as possible. Students with communicable diseases should not attend school until a doctor has indicated they are well.
When cases of communicable diseases or conditions occur in the school population the principal will follow an established procedure to determine the proper course of action.
A student entering school must have a valid immunization certificate. By law, no student may enroll in school without proper immunization. KRS 158.035.
VISITORS IN SCHOOL
All visitors in school must register at the front reception desk and secure permission before proceeding through the building, visiting classes, contacting teachers or students. Students may not bring friends to school.
There shall be no planned exchanges of gifts between students at school. There shall be no exchange of gifts between students and teachers (or between parents of students and teachers) at school.
There shall be no parties for students or teachers at school during school hours.
Flowers delivered to school for students will be accepted only if small enough to be transported in the students lap while on the bus. No glass containers or vases are permitted on the bus. No helium balloons will be allowed to be transported. Deliveries will be kept at the front desk until dismissal. If arrangements are too large to be transported, parents will be called.
All student organizations must be approved by the principal of the school. No organization may exist without a faculty sponsor approved by the principal. All student clubs or organizations are subject to the fiscal regulations of school board policy.
No club may elect or reject persons for membership on the basis of race, creed, color, national origin, sex or handicap.
School organizations shall not engage in initiation activities. Furthermore, they shall not engage in activities by any name which involves the use of embarrassment, harassment, threat, anxiety, fear, or ridicule, or in any way presents a physical or mental threat to a member or candidate for membership.
SCHOOL ORIENTED ORGANIZATION
The school encourages parent and community involvement through support groups. Meetings and projects of these groups provide opportunities for adult to work as a team to benefit the students and, ultimately, our community.
Students will be held financially responsible for lost or damaged textbooks and library books. Lost or damaged school owned locks must be paid by the student using them. All fees and lunch charges must be paid on a timely basis. Money owed to school- related clubs by students must be turned in on time.
All students in Clark County Schools will be charged a fee for instructional supplies; $15.00 per student in grades six, seven and eight. Students who are eligible for free or reduced lunches are not required to pay instructional fees.
SCHOOL PICTURES - YEARBOOK
Individual school pictures are taken in the fall. Students will be given advance notice of the dates.
Yearbooks are composed each year. Purchase of school pictures and yearbooks is optional.
The bookstore is operated for the convenience of the students. Pencils, papers and other supplies may be purchased in the mornings.
Each student will be rented a locker for $1.00 fee. Students are responsible for keeping their lockers clean. Lockers are to be accessed only during assigned periods.
LOST AND FOUND
Personal property lost or found in the school should be reported to the principal's office. Found items not claimed within 30 days will be donated to charity or discarded.
Tornado, earthquake, lockdown and fire drills are conducted frequently in school so that students will learn what to do in an emergency.
Students may use the school telephone only in emergencies, and then with the permission of the principal or written permission from a teacher. In-coming messages to
students will be delivered on the same basisemergency situations only. Use of the telephone will be strictly limited. Students may not call home when sick-only when the nurse or an administrator has given permission may they call home.
Academic Team Competition
Team members will be chosen based on academic achievement, test results, teacher reference, and principal. The team will compete with other teams in the Bluegrass Conference.
Open to any student with interest and ability. Try outs are conducted in the spring for the following year.
Mathcounts Team Competition
Compete with other teams in Bluegrass Regional.
Band is open to any student with the interest and ability.
Chorus is open to any student with the interest and ability. Try-outs are conducted early in the year.
Orchestra is open to any student with the interest and ability (contingent on teacher availability).
Council representatives are elected by their peers. In addition the principal or team may appoint one student from each team.
Talent Show-Variety Show
Periodically students will organize and perform talent and variety shows. Any student with the interest and talent may participate.
At various times during the year essay contests are conducted. Any student wishing to participate may do so. The following are some of the contests:
a. Conservation essay
b. DAR essay
c. Writing contest
The middle schools cooperate with the County Extension Agent for 4-H in organizing activities, project groups, and disseminating information about activities sponsored by 4-H. 4-H is open to all students.
Junior Beta Club
This is an academic honors' organization. To be eligible, students must meet qualifying standards of the National Junior Beta Club.
Jr. Civitan Club
Open to all students who show an interest. Dues will be required.
Y Club - Open to all students who show an interest.
Audio Visual - Library Assistants
Each year the librarian selects a group of students to assist in the areas of audio visual and library assistant. Selection is based on interests, self responsibility, and
ability to perform the duties.
Students Against Drugs is an organization for students who wish to participate in activities to promote a drug free environment.
The middle schools of Clark County are members of the Bluegrass Middle School Athletic Conference. The Clark County middle schools offer the following extracurricular sports for all students:
b. Girls Basketball
c. Boys Basketball
f. Boys Soccer
g. Girls Soccer
STATEMENT OF HAZARDS IN PARTICIPATION IN ATHLETICS
You should be aware that playing, practicing or participating in any manner in any sport can be a dangerous activity involving many risks of injury. Because of the
dangers of participating in sports, the student should recognize the importance of following the coach's instructions regarding playing techniques, training and other team
rules and obey such instruction.
RULES AND REGULATIONS
Middle school athletics are governed by the by-laws of the Bluegrass Middle School Athletic Conference and the Kentucky High School Athletic Association when applicable to middle schools.
ELIGIBILITY FOR ATHLETICS
Maximum Number of Semesters
No student enrolled in the fourth (4th) grade or in any grade through twelfth (12th) shall be eligible for inter-scholastic athletics for more than a total of one (1) year in each grade. Students repeating a grade for any reason are eligible to participate in inter-scholastic athletics during the second year in that grade, if age eligible and meet academic requirements set by Site-Based Decision Making Council. Students enrolling in grade nine (9) shall have eight (8) consecutive semesters of eligibility from the date of first such enrollment provided the student is eligible according to all other bylaws.
Any public elementary or secondary school or school employee or official who knowingly allows participation of an ineligible player hereunder, or who, through reasonable diligence, should have known of such ineligibility, shall be
considered in noncompliance with state accreditation standards or guilty of willful neglect of duty or breach of contract. Such shall apply not only to coaches, but also to
personnel supervising coaches; such as, but not limited to an athletic director, an assistant principal, a principal, an assistant superintendent, a superintendent, or a school board
Football - Football is open to all students who wish to participate. Students must have a
physical examination, parent permission, and be covered by insurance to participate. All major equipment will be furnished by the school and the Board of Education. Personal
equipment such as socks, mouth piece, etc., are the responsibility of the participant.
Girls Basketball - Try outs are conducted for all girls who are interested. After try outs
approximately fifteen (15) girls are selected for each team based on evaluation of the coach. Girls not making the team are referred to the Prep League. Physical examination and insurance coverage required.
Boys Basketball - Try outs are conducted for all boys who are interested. After try outs
approximately fifteen (15) boys are selected for each team based on evaluation of the coach. Boys not making the team are referred to the Prep League. Physical examination and insurance coverage required.
Cheerleading - Try outs are conducted for all students interested in cheerleading. Those students making the squad are determined by a panel of judges from out of town.
Physical examination and insurance coverage are required.
Track and Field - Track is open in the spring to all students who wish to participate. Students must have a physical examination, parent permission, and be covered by insurance to participate.
Soccer Tryouts are conducted in the spring for all students who wish to participate. After tryouts approximately 18 boys and 18 girls are selected for each team based on evaluation of the coach. Students must have a physical examination, parent permission, and be covered by insurance to participate.
The value of belonging to a group of persons with a common interest cannot be under estimated. These activities give the students the opportunity to work with other students who have similar interests. The students gain knowledge and training, which cannot be pursued in the regular academic classes.
Many opportunities for awards are offered to those students who want to excel in the classroom and in extra curricular activities. All students are encouraged to set
their goals high and strive for the awards they wish to obtain.
Honors and Academic Team Honors Night - Trophies are presented to the top student in each subject area per team in each grade. Students so honored are determined by the
teachers based on achievement, effort, and grades earned.
A pin and certificate are presented to one eighth grade student per team or school for outstanding citizenship. This award is in cooperation with the Daughters of the American Revolution (DAR).
Honor Certificates - Each year in the closing assembly those students who have performed exceptionally are awarded a certificate. Teachers from each subject area determine the recipients.
Perfect Attendance - Each year in the closing assembly those students who have had perfect attendance all year are presented a certificate and letter of commendation. Any
student missing two days or less will receive a certificate.
Honor Roll - Each grading period those students who have earned a "B" or better in all subjects are recognized. Names of honor roll students are posted.
Principal's List - Each grading period those students who have earned an "A" in all subjects are recognized. Names of principal's list students are posted.
Presidential Academic Fitness - The Presidential Academic Fitness award will be presented to those students who have attained an A- average (3.7 on a 4.0 GPA scale) accumulated in middle school, including the first semester of the exit grade at this level.
Academic/Athletic Award - At the athletic awards banquet, recognition is given to the outstanding scholar-athlete.
Essays - Those students with winning entries in the essay contests receive recognition through presentation of ribbons, trophies, savings bonds, or certificates.
Athletics - An athletic awards presentation is held each year to recognize those students who have participated in sports.
The awards listed in this handbook represent a combined listing from both middle schools and does not imply that all are awarded at each school.
Academic Eligibility for Extra Curricular Activities
Title VI - Title IX - Section 504 Grievance Procedure
SENIOR HIGH AND MIDDLE SCHOOL
ACADEMIC ELIGIBILITY FOR EXTRA CURRICULAR ACTIVITIES
The Board believes an extra-curricular activity is an opportunity for a student to participate and learn as a result of his/her own initiative and motivation. To enhance
this belief, the Board recognizes and supports extra-curricular activities, including: athletics, music, academic organizations/activities conducted under the auspices of the
school system. The Board encourages each student to become an active participant of an extra curricular activity as part of his/her education experience.
The Board expects each sponsor and participant to adhere to those rules, regulations and bylaws, constitutions, charters and other criteria established for each activity. Additionally, each participant must meet the minimum academic requirements established by the Clark County Board of Education, including:
1. Any student who participates in extra curricular activities must maintain an overall grade point average of 2.0.
2. The average grade will be determined by combining the grades earned in all subjects in which a student is enrolled.
3. The first average will be taken at the end of the first grading period of the regular school year.
4. After the first grading period of the school year, all other determinations of ineligibility will be based upon the grades earned at the end of the regular grading periods.
5. Any student who is found to be ineligible shall not participate, other than practice, in any extra-curricular activities until they have earned at least a grade point average of 2.0. If at the midterm of the next grading period the ineligible student has earned a grade point average of 2.0, then full participation in extra curricular activities may continue.
6. Beginning each school year, eligibility for participation during the first grading period will be determined by the grades earned during the last grading period of the previous year.
Extra-curricular activities are defined as those activities where students are representing their organizations or school in local, state or national events/competitions.
Ineligibility under this policy does not preclude students' participation in routine club meetings or athletic practices.
D A - 08/14/89, AMENDED 11/15/89
BOARD POLICY # 208
TITLE VI TITLE IX SECTION 504
Students, their parents, and employees of the Clark County School District are hereby notified that Title IX, Title VI, and Section 504 requires that the school district not discriminate on the basis of race, color, national origin, sex, handicap, age, religion, or marital status, in its educational programs, employment practices, and activities which it operates. It is the policy of the Clark County Board of Education to comply with this requirement.
Any person who feels he/she has been discriminated against or denied an opportunity, has the right to file an informal and/or a formal complaint with the following person who has been designated to coordinate efforts to comply with Title IV, VI, and 504:
Clark County Schools
1600 West Lexington Avenue
Winchester, Kentucky 40391
Inquiries may also be made to the Director for Office of Education for Civil Rights, 101 Marietta Tower, Atlanta, Ga. 30301.
INFORMAL GRIEVANCE PROCEDURE
Step 1. If a complainant feels that he/she has been discriminated against, the complainant must first bring the problem to the attention of the school official nearest the source of the problem within five (5) days of the knowledge or alleged cause for grievance occurs.
Step 2. The complainant, school official, and other involved parties will work informally to negotiate a solution within five (5) school days.
Step 3. If the grievance cannot be satisfactorily resolved working informally, the complainant may want to proceed to file a formal grievance within five (5) school days.
Step 4. A formal grievance may be filed by completing the Formal Grievance Process form which is available from your Title VI/Title IX/Section 504 Coordinator.
FORMAL GRIEVANCE PROCEDURE
Step 1. The student will notify in writing the person designated as the Title VI/Title IX/Section 504 Coordinator to serve the School District within fifteen (15) school days of the alleged discrimination or denial of service. The written notice should identify the
nature of the violations, the dates the violations occurred, and be signed by the person making the complaint. The designated Title VI/Title IX/Section 504 Coordinator shall notify the complainant in writing within five (5) school days from the date of the formal complaint as to the action taken.
Step 2. If the complainant is not satisfied, the grievance coordinator shall inform the complainant of their right of written appeal to the Clark County Board of Education. This written appeal shall be made within five (5) working days of the date the response was delivered from the coordinator. Any decision reached by the Board of Education shall be considered final and shall be presented in written form to the aggrieved employee or student and filed in master file maintained in the Superintendent's office.
Before complaint procedures are initiated, persons against whom allegations of discrimination are made shall be notified.
Step 3. In the event that the complainant is still not satisfied with the action taken, the complainant may write to the Director for Office for Civil Rights, 101 Marietta Tower, Atlanta, Ga. 30301. If appeals are not made, it is assumed the decision at any level is
accepted. A student at any point in the grievance process has the right to contact the Office for Civil Rights. If a student has a complaint other than discrimination based on the above items, you would follow the procedure identified above except for
contacting the Office for Civil Rights.
Pupils shall not carry on their person or cause to be brought onto school property or to any location of a school-sponsored activity, firearms, illegal knives, any other object or facsimile which can be classified as a dangerous instrument or any instrument that looks like a dangerous weapon.
Violation of this policy, including those involving instruments that are not actual weapons, shall constitute reason for suspension or expulsion.
References KRS 527.070
C.C. Policy 9.424
Absences and Excuses...... ................ .... 19
Accreditation................................... . 9
Appendix .. 37
Athletics..................................... . . 33
Attendance...................................... . 18
Awards.......................................... ... 35
Book Bags 25
Bookstore....................................... .. 31
Bus Conduct..................................... ... 26
Communicable Disease............................ ... 29
Counseling and Guidance.......................... . 17
Cumulative Records.............................. .. 15
Discipline Procedures............................ . 22
Discipline Procedures for Special Education... .. 23
Dismissals..................................... .. 20
Dispensation of Medication...................... .. 29
Dress Code...................................... 25
Drills.......................................... . 31
Eligibility for Athletics....................... 34
Emergency Information ........................ .. 28
Emergency Snow Plan.............................. .. 10
Family Rights and Privacy Requirements.......... . 6
Federal Programs............................... . 15
Financial Responsibilities....................... . 31
Flowers........................................ .. .. 30
Food Services................................... . .. 18
Foreword........................................ . 4
Gifted Education............................... .. 17
Grievances and Complaints........................ 9
Grievance Procedure ... 38
Grievance Coordinator 38
Honor Roll and Principal's List.................. . 14
Immunization..................................... . 30
Initiations...................................... .. 30
Instructional Day................................ 10
Instructional Goals and Objectives............... .. 6
Instructional Media Center...................... 16
Kentucky's Six Learning Goals of Education....... .. 5
Length of School Day............................. 10
Length of School Year............................ 10
Lockers.......................................... . 31
Lost and Found.... ............................ 31
Make Up Work.................. ................. . 21
Medication Policy Summary 29
Mission Statement 5
Nondiscrimination Statement............... .... 4
Non Resident Students........................ .. .. 10
Notification of FERPA Rights.................. . . 1
Notification of PPRA Rights .. 2
Notification to Parents . 15
Parent/Guardian Rights.. ......................... . 7
Parents Can Help................................. 4
Parents Responsible for Children's Violations 26
Parties......................................... .. 30
Personal Items.................................. .. . 25
Principal Rights................................. . 8
Pupil Personnel Services......................... 21
Report Cards..................................... .. 14
Responsibilities of Parents...................... 19
Rules and Regulations . 34
School Cancellations............................. .. 10
School Districts................................. .. 9
School Oriented Organizations.................... 31
School Pictures and Yearbook..................... .. 31
Statement of Hazards in Participation in Athletics . 33
Student Accidents............................... . 28
Student Accident Insurance....................... ... 29
Student Activities.............................. ... 32
Students Out of Class............................ .. 21
Student Rights and Responsibilities............. .... 8
Tardiness........................................ . 20
Teacher Rights................................... . . 7
Telephone Use................................... . . 32
Testing Program.................................. 14
Textbooks........................................ .. 12
Transportation ................................ .. 26
Truancy and Habitual Truancy Procedures........ .. . 19
Visitors in School............................... . 30
Weapons .. 39